Venue Hire

Planning an event in London can be exciting yet challenging. One critical element to consider is the bar. A good bar can enhance your event, making it more enjoyable for your guests. Here are some top tips to help you hire the perfect bar for your London event.

Understand Your Event Needs

Determine the Type of Event

Before you start looking for bars, think about the type of event you are hosting. Is it a wedding, a corporate event, or a birthday party? Different events have different needs. A wedding might require a more elegant setup, while a birthday party could be more casual. Additionally, consider the venue hire in London that suits your event’s theme and requirements.

Estimate the Number of Guests

Knowing how many people will attend your event is crucial. It will help you determine the size of the bar you need. A small bar might be sufficient for an intimate gathering, but a larger event will require a bigger setup.

Budget Considerations

Set a Realistic Budget

Setting a budget is essential. Bar prices can vary greatly, so know how much you are willing to spend. This will help you narrow down your choices.

Get Quotes from Multiple Bars

Don’t settle for the first bar you find. Get quotes from several bars to compare prices and services. This way, you can find the best deal without compromising on quality.

Check the Bar’s Reputation

Read Reviews

Look for reviews online. Previous clients’ experiences can give you valuable insights into what you can expect. Positive reviews often indicate reliable and professional service.

Ask for References

Don’t hesitate to ask the bar for references. Speaking directly with past clients can provide a more detailed understanding of their experiences.

Consider the Bar’s Style and Setup

Match the Theme of Your Event

Ensure that the bar’s style aligns with the theme of your event. A modern bar might not fit well with a vintage-themed party. Choosing a bar that complements your event’s theme will create a cohesive look.

Check the Setup Options

Ask about the bar’s setup options. Some bars offer customizable setups that can be tailored to your event’s specific needs. Ensure they have the flexibility to accommodate your requirements.

Explore the Drink Options

Offer a Variety of Drinks

A good bar should offer a variety of drinks, including alcoholic and non-alcoholic options. This ensures all your guests can find something they like.

Consider Specialty Drinks

Specialty drinks can add a unique touch to your event. Ask if the bar can create custom cocktails that fit your event’s theme or preferences.

Staff and Service

Professional Bartenders

Ensure the bar provides professional and experienced bartenders. They should be friendly, efficient, and capable of handling your guests’ needs.

Additional Staff

Depending on the size of your event, you might need additional staff, such as servers or barbacks. Ask venue hire in London if the bar can provide extra staff if needed.

Logistics and Setup

Location and Transportation

Consider the bar’s location. It should be close to your event venue to minimise transportation costs. Some bars offer mobile services and can be set up anywhere, which can be very convenient.

Setup and Cleanup

Ask about the bar’s setup and cleanup services. A good bar should handle all aspects of setting up and dismantling their setup. This ensures you can focus on enjoying your event.

Compliance and Insurance


Ensure the bar has the necessary licenses to serve alcohol. This is crucial for avoiding legal issues. Ask to see their permits if needed.


Check if the bar has liability insurance. This protects you in case of any accidents or damages during the event.

Personalisation Options

Custom Decor

Some bars offer custom decor options to match your event’s theme. This can add a special touch to your event.

Personalised Menus

Consider creating personalised drink menus. These can include the event name, date, and a list of speciality drinks. They add a unique and personal touch to your event.

Finalizing the Details

Confirm the Details in Writing

Once you’ve chosen a bar, confirm all the details in writing. This includes the date, time, location, and services provided. Having everything in writing avoids misunderstandings.

Communicate Your Expectations

Communicate your expectations to the bar. Let them know about any special requirements or preferences you have. Good communication ensures a smooth and successful event.


Hiring the perfect bar for your London event requires careful planning and consideration. By understanding your event needs, setting a budget, checking the bar’s reputation, and considering logistics, you can find the ideal bar to make your event a success. Remember to explore drink options, ensure professional staff, and confirm all details in writing. With these tips, you can create a memorable and enjoyable experience for your guests.